What is a CIS Payment and Deduction Statement?
A Payment and Deduction Statement is the record supplied by a contractor showing payments made to a subcontractor and CIS deductions taken from those payments.
Think of the statement as your contractor's evidence of what it paid you and what CIS it withheld. It is an important part of checking the CIS credit used in your tax return.
When should a CIS statement be issued?
A contractor who has made a CIS deduction must provide the statement within 14 days after the end of the tax month to which it relates.
A CIS tax month runs from the 6th of one calendar month to the 5th of the next.
Tax month ending 5 September
The relevant Payment and Deduction Statement should normally be provided within 14 days after that tax month ends.
What information should a CIS statement contain?
HMRC requires the statement to contain core information including:
- The contractor's name.
- The contractor's employer tax reference.
- The relevant tax month end date or payment date.
- The subcontractor's name.
- The subcontractor's UTR.
- The gross payment made.
- Relevant materials used in calculating the deduction.
- The amount of CIS deducted.
- An unmatched verification number where applicable to a higher-rate deduction.
How should you read the statement?
| Entry | What it means |
|---|---|
| Gross payment | The payment before the CIS deduction, subject to the contractor's CIS calculation. |
| Materials | Relevant direct material cost used in determining the amount subject to CIS deduction. |
| CIS deducted | The tax deduction sent to HMRC on account of your tax position. |
| Net payment | The amount you receive after the contractor's CIS deduction and other agreed adjustments. |
Sole-trader subcontractors report their full invoiced business income and report CIS deductions separately when completing Self Assessment.
What if your contractor does not give you a statement?
Ask the contractor for the missing statement or a replacement copy.
If the contractor has stopped trading and you cannot obtain the statement, HMRC provides a process for supplying details of the missing evidence, including the contractor, payment periods and your UTR.
Can a contractor issue a duplicate?
Yes. HMRC permits a contractor to issue another copy where the original did not arrive or was lost.
The replacement should be clearly marked as a duplicate.
Why should you reconcile deduction statements?
Before completing your tax return, compare your statements against:
- Your sales invoices.
- Your bookkeeping records.
- Payments received into your bank.
- The total CIS deductions you intend to report.
This helps identify missing payments, duplicate records or a disagreement with a contractor before the figures reach your tax return.
Is the statement itself a CIS refund claim?
HMRC describes the PDS as evidence of payments and deductions. For a sole trader, the normal year-end credit or repayment is dealt with through the Self Assessment return.
How long should you keep CIS statements?
Because the statements support your self-employed income and CIS credit, they should be retained with the business records supporting the relevant Self Assessment return.
Reviewed & Updated
18 August 2026
2026/27
GO TAX REFUNDS
HMRC / GOV.UK
CIS Deduction Statement FAQs
Does my contractor have to give me a CIS statement?
Where the contractor has made a CIS deduction, a Payment and Deduction Statement must normally be supplied.
How quickly should I receive it?
HMRC requires it within 14 days after the end of the CIS tax month to which it relates.
What if I lose one?
Ask the contractor for another copy. HMRC allows duplicates, which should be clearly identified as such.
Can I calculate CIS from my bank statements instead?
Bank transactions can help reconcile the figures, but the contractor's Payment and Deduction Statement is important evidence of the actual CIS deducted.
Official HMRC Sources
HMRC — Payment and Deduction Statements HMRC — PDS credit and repayment guidance GOV.UK — Claim CIS deductionsMissing CIS deduction statements?
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